Time is the one resource that you cannot regenerate. It only knows how to move forward, and can't turn back, for now. What you can do is manage and measure time effectively to get everything you want to be done. That's where time management apps for Windows 10 comes in.
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Time management apps come in different flavors. Some will help you track the time spent while others will help you manage tasks too. Which one should you use will depend on your needs, work environment, and goals you want to achieve.
Let's begin.
1. Clockify
Clockify is a robust task and time management app that is free to use and available on all popular platforms. You begin with creating a project under which you will create clients. You can then create tasks/subtasks and assign them to different clients and projects.
When everything is set up, just select the task and begin the timer. Clockify offers detailed reports on time spent on different tasks and associated clients and projects. You can also track billable hours if working as a freelancer.
Plans for companies begin at $9.99 and comes with admin roles and controls.
Download Clockify2. RescueTime
Where Clockify was designed to track time spent on tasks, clients, and projects, RescueTime was designed to help you find more time for yourself. The app will log time in the background while you work on your favorite apps, sites, and tasks. You don't have to enter time manually or even begin the timer.
This amazing time management app for Windows 10 is platform-agnostic, so you can pick up where you left on other devices. At the end of the day, you will know where your day went and where you can cut back. You do have the option of not tracking certain apps and sites, to safeguard your privacy.
You can now create a new schedule based on this valuable data and focus more on what matters most. Each time entry can be rated on a scale of productivity, allowing you to understand where you stand on your work/life balance.
The free version is good enough for most users, but the premium version for $6 will allow you to block apps/sites that distract you, track time offline, get real-time alerts, and see even more reports.
Download RescueTimeAlso on Guiding Tech
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Read More3. Todoist
Todoist is meant for managing tasks and the time that you spend on it. It's a to-do app, first and foremost. You begin with creating projects or lists of tasks and sub-tasks (using natural language) that are important to you and set reminders where necessary. When everything is accounted for, you don't have to remember or worry about anything. When the time come, you will know what needs to be done with all the details you need.
View your entire day's schedule at a single glance and plan your day accordingly. You can reorder and prioritize tasks and set recurring ones too.
Are you working with a team? Delegate tasks to other members of the team and track progress in real-time. Team members can communicate with each other using comments and attach files from their favorite cloud storage sites.
Todoist connects with many third-party apps like Trello, Asana, IFTTT, Dropbox, and so many more. The premium version begins at $3/month and unlocks reminders, labels, file attachments, and other features. There is a separate plan for business users with admin roles and controls.
Download Todoist4. Toggl
Toggl works a lot like Clockify, but is even more powerful. You begin the same way by creating teams, projects, tasks, and labels to track and manage time on Windows 10 and other devices. It takes a leaf out of RescueTime and tracks sites and apps that you use in the background too. You can also set keywords to trigger the timer.
One common problem with time management apps for Windows 10 is that the timer keeps running even when you are not active on your computer. Toggl solves this problem with the Idle Detection feature. Then there is a Pomodoro timer that is known to boost productivity by allowing users to focus on tasks in short bursts of time.
You can track billable hours for clients with detailed reports and invoices too. You can manage team members and workspaces. The app works with all popular third-party apps like Trello, Basecamp, GitHub, Freshbooks, and so on.
Toggl is a cross between RescueTime and Clockify, offering the best of both the worlds. Pricing begins at $9/month for individuals and $18/month per user for teams.
Download TogglAlso on Guiding Tech
Toggl vs Harvest: Comparing Two Best Time Tracking Apps Head-to-Head
Read More5. Focus To-Do
Focus To-Do is a free time management app for Windows 10 that combines all the essential features into one free app. You get a task manager, a Pomodoro timer, and a time manager all rolled into one neat UI.
You begin with creating tasks that need your attention. You can set reminders for tasks where necessary. Once you have created a working to-do list, you can use the Pomodoro timer to focus on the task that needs immediate attention. Other useful features include adding notes and subtasks to create mini-projects.
View detailed reports of time spent on tasks and categories to understand where your time went, and where you can save it. Focus To-Do works on all popular platforms, so syncing tasks is not an issue. A lifetime license will cost you $8.99.
Download Focus To-Do
Time Is Money
Time is precious, and if you don't learn to respect it and give it the due attention it deserves, time will leave you behind. Using one of the above time management apps for Windows 10 will help you get more things done in the same amount of time, while still finding much-needed me time. Let us know which time management app are you using and why in the comments below.
Next up:Liked Toggl? Click on the link below to learn more about how the free version of this time management app can help you manage your personal time effectively.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.
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Our browser extension (previously called Toggl Button) for Chrome and Firefox lets you track time in your favorite web tools and wherever you are on the web. The Toggl Track browser extension integrates with 100+ popular tools:
AgenoCRM, Airtable, Any.do, Asana, Assembla, Axosoft, Backlog.jp, BamBam, Basecamp, Bitbucket, Bitrix24, Breeze, BugHerd, Bugzilla, CapsuleCRM, ClickUp, Cloudes.me, Clubhouse, Codeable, Codebase, Desk.com, DevDocs, Dobambam, Doit.im, DokuWiki, Draftin, Dropbox Paper, Drupal, eProject.me, Esa, Evernote, Feedly, Fibery, Focuster, FogBugz, Freshdesk, Gemini, Gingko, Github, Gitlab, Gogs, Google Calendar, Google Docs, Google Inbox, Google Keep, Google Mail, GQueue, Habitica, HEFLO, Help Scout, Husky Marketing Planner, Intercom, JIRA, Kanbanery, Kanbanist, KhanAcademy, LiquidPlanner, MantisHub, MeisterTask, miniCRM.pl, Newsletter2Go, Notion, Nozbe, OnlyOffice, Onshape, OpenProject, osTicket, Overv, Outlook, PagerDuty, Phabricator, Pivotal Tracker, Planbox, Podio, Produck, Producteev, Protonmail, Proworkflow, RallyDev, Redbooth, Redmine, Remember The Milk, Reviewboard, Rindle, Rollbar, Salesforce, Scrapbox, Sentry, SherpaDesk, Sifterapp, Slack, SmartBoard, SourceLair, Spidergap, Sprintly, Taiga, TargetProcess, Teamleader, TeamWeek, Teamwork.com, TestRail, TickTick, Todoist, Toodledo, Trac, Trello, Turtle, Unfuddle, VersionOne, VisualStudioOnline (TFS), VivifyScrum, Waffle, WordPress, Workast, Workflowy, Workfront, Worksection, Wrike, Wunderlist, Xero, YouTrack, Zendesk, Zoho Books, Zube.
Please note: Toggl Track browser extension was previously called Toggl Button. Beyond the name and colors, no other changes have been made.
Installing the Chrome extension
Open the Toggl Track browser extension in the Chrome Webstore.
Click “Add to Chrome”.
Click the button next to the address bar and log in with your Toggl Track account.
Installing the Firefox add-on
Open the Toggl Track browser extension inside the Firefox Add-on Store.
Click “Add to Firefox”.
Click the button next to the address bar and log in with your Toggl Track account.
Toggl Track extension icon
Once you install the add-on, a Toggl Track icon will be added to the right of the address bar.
When the button is grey with a red “x” it means you are currently not logged in.
When the button is plain grey it means you are not currently tracking time.
When the button is red it means there is a time entry currently running.
Dropdown Timer
Click on the Toggl Track browser extension to reveal the timer’s dropdown. Here you can check your current time entry, change settings, sync, log out or stop your timer.
Click on the current Time Entry to open a popup that allows you to change the description, assign Tags and a Project to your Time Entry.
When you select Projects and Tags you can easily filter them. During Tag selection, the Tags already selected will be highlighted in green.
When the timer is not running, you can choose to continue the latest timer started from the Toggl Track browser extension.
Start Timer Link
If the tool you’re using is integrated via the Toggl Track browser extension, you will see the “Start timer” link:
You can start a new Time Entry by clicking the link and it will copy the description of the item next to it.
Depending on the tool you’re using, the location of the “Start timer” icon will vary. You’ll likely find it within your tasks, issues, cards, to-dos, etc. You can see a few examples of where you can find the link here.
Tracking from any Text on the Web
Toggl And Todoist
You can start a new Toggl Track Time Entry from any text on the web by selecting it and then clicking “Start timer with description” in the right-click menu.
The above example is from Trello, but the feature works with any text inside the browser, which means you can get quite creative with it:
Toggl Track browser extension Settings
To access settings, click on the Toggl Track browser extension icon inside the address bar and then click the cogwheel icon in the top right corner of the popup.
General is the default tab within the Settings panel. Each option has a short description available inside the actual extension. Here's a shortlist of the most important options.
Start timer automatically – Starts the timer for the most recent time entry when the browser is opened. If your timer is unexpectedly & randomly starting, it's likely because this option is turned on.
Stop timer automatically – Stops the timer when the browser is closed
Remind me to track time – Receive a notification if you forget to track time during work hours. This feature is very useful for building a time tracking habit.
Show post-start popup – Opens the edit form immediately after clicking a 'Start timer' link
Show 'Start timer' item in the right-click menu – Makes it super easy to start a timer with any highlighted text.
Remind me to track time (tracking reminders)
Receive a notification whenever the browser is being used and you are not tracking time. You can define the time frame when this is active (e.g. your work hours) and the length of time necessary to trigger a reminder. This feature is very useful for building a time tracking habit. You can activate the feature from Settings -> General.
The notification to track time will look like this.
Idle Detection
Receive a notification when the timer is running but you haven't touched the keyboard or the mouse in a while. Also very useful when building a time tracking habit. After the notification has popped up, you can decide whether to keep the time or discard it. You can activate the feature from Settings -> General.
Idle tracking notifications will look like this.
Clicking the close icon in the corner will keep the idle time and let the time entry continue.
Clicking “Discard idle time” will stop the time entry and remove the idle time from it.
Selecting “Discard idle and continue” will remove the idle time from the entry but continue tracking.
Integrations
On the Integrations tab, you can select which web apps you want the Toggl Track extension to show up on. All are disabled by default and you can choose to enable them all or pick the apps you want the extension to have access to.
At the bottom on the Integrations tab you can also add custom domains for self-hosted versions of the apps supported by the Toggl Track browser extension.
Pomodoro Timer
With the Pomodoro Timer you can set up notifications that will let you know that it’s time to take a break.
You can enable it from the Settings on the Pomodoro tab:
You can choose to automatically stop the running timer when the Pomodoro period ends. You can also choose to have a sound notify you and you can set how loud you want that to be. When the time is up a notification pops up to let you know you’ve done well and deserve to take a break.
Once you’re done with your break you can select to continue the last entry or start a new one.
How Can I Get My Favorite Tool Added?
Toggl And Todoist Integration
You’re welcome to add an integration to our list. Here’s a guide that will help you get started. You can also drop us a line at support@track.toggl.com and tell us about the tool you want to be integrated with the Toggl Track browser extension.
Todoist Toggl Extension
If you didn't find what you were looking for please click on the blue icon in the bottom right corner of this page and start a conversation with Toggl Track Support!